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The Magic Cafe Forum Index » » The little darlings » » Booking a Birthday Party (0 Likes) Printer Friendly Version

curtgunz
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Do you require a signed contract for a birthday party? I did not cover this and I want to know what you do.




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arthur stead
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I used to, but instead of calling it a contract, I referred to it as a “Performance Agreement.” In it, I stipulated the date, time, client’s name, address & phone number, address of the party, my agreed-upon fee, my requirements for performance space, where & how I wanted the kids to sit, etc. I also included a 50% penalty if they cancelled my scheduled appearance too close to the performance date.
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Donald Dunphy
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For my birthday party magic shows, I use a confirmation letter, which I mail to the parent along with a special gift. (If the timing of the booking is tight -- less than a week -- then I'll email the confirmation letter without sending the gift.)

I've used a confirmation letter for birthday shows for 30+ years, and I rarely have problems with cancellations. With my confirmation letter, I don't expect them to sign or return anything. For birthday shows, payment is due in cash at the show, and I don't ask for a deposit.

My rates are on my website (low pressure sales -- they call ready to book and knowing which package they want to "buy"), I talk with them on the phone when I book the show and communicate booking details, I send them a confirmation letter, and I do a confirmation phone call a couple of days before the actual show date. For some of my birthday shows, I ask the customer to send a photo of their child for a personalized magic trick in the show, so there is also back and forth communication via email.

However, I do use a show contract for my non-birthday shows, which I email and expect my customer to sign and return. Most of the time, those types of bookings are B2B, and not B2C, and so they might expect a show contract.

- Donald
Donald Dunphy is a Victoria Magician, British Columbia, Canada.
danfreed
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Don't bother with a contract, it's worthless and takes time on your part and the client's part. A confirmation letter would be a good idea, though I don't bother with that either, though I probably should. I like to keep it simple and easy. I usually get a deposit via Square, then tell the client a few simple things like when I arrive, best if they don't eat during show, and best if the adults aren't chatting. I go over other details as needed.
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